Enjoy complimentary data migration when switching from your existing bookkeeper or CPA to Institution.
Institution
Built for businesses of every size

Finance operations,
finally working as one.

From incorporation and Registered Agent coverage to bookkeeping, tax, compliance, and strategic finance, Institution keeps the business behind your business coordinated.

One coordinated relationship across formation, recurring finance work, compliance, and reporting.

Bookkeeping & close
Reconciliations, exceptions, and review roll into a predictable month-end close.

The problem worth solving

The work was connected. The systems were not.

A running business creates records across portals, inboxes, spreadsheets, providers, and shared files. Institution turns those separate records into one coordinated operating thread.

Formation record
Certificate, operating agreement, and EIN confirmation retained together in one company record.
Bookkeeping question
Source-record questions are routed to a named owner with the context retained.
Reconciliation review
Supporting activity is connected to its source record and ready for controller review.
Tax organizer
Prior-period records, supporting schedules, and reporting records organized for professional handoff.
Official notice
Notices received, routed, and connected to the company record with a named owner.
Reporting workspace
Statements, schedules, and commentary stay connected across reporting cycles.
Institution operating thread
Supporting records connected. Review completed. Reporting ready, with the history retained.

One operating relationship across the full finance lifecycle.

01
Establish

Incorporation, EIN, Registered Agent, and entity records.

02
Operate

Bookkeeping, receivables, payables, and payroll coordination.

03
Close

Reconciliation, exception review, statements, and reporting.

04
Comply

Tax coordination, annual reports, notices, and deadlines.

05
Scale

Controller oversight, CFO advisory, and multi-entity visibility.

One relationship, from filed entity to reviewed reporting.

Story one

From filed entity to an operating company.

Formation documents are not the endpoint. They become the record every downstream decision points back to: bookkeeping, tax, compliance, reporting.

  • The certificate, agreement, and EIN sit in one continuous record.
  • Registered Agent coverage stays attached to the entity.
  • First-year obligations become a calendar, not a memory.
  • Every downstream service reads from the same entity file.
Explore company formation
Entity record · Northwind Labs, Inc.
Delaware C-Corp
Documents
Certificate of Incorporation
signed · state stamped
Operating Agreement
signed · v3
Filing confirmation
Delaware SoS
EIN confirmation letter
IRS CP 575
Registered Agent record
Institution · continuous
First-year obligations
FebDE Franchise
Mar1120 filing
AprQ1 estimated
JunQ2 estimated
SepAnnual report
Responsibility retained by Institution.
Selected: Operating Agreement · locks selection on click
Story two

From raw activity to reviewed reporting.

Bank feeds, cards, payroll, receivables, and payables converge into one close. A controller reviews the exceptions before anything reaches reporting.

  • Every source lands in the same close.
  • Exceptions are named and owned, not queued anonymously.
  • A controller signs off before books are released.
  • Reporting reflects the reviewed record, nothing else.
Explore bookkeeping and close
Sources this period
Chase 4421
418 rows
Amex plat
212 rows
Gusto payroll
4 runs
Stripe payouts
22 rows
AP · Bill.com
63 bills
Supporting docs
89 files
Exceptions
Wire · WestfieldMissing invoice
Owner · Nadia · Institution controller
Refund · Stripe #2841Matched · sign-off pending
Owner · Nadia · Institution controller
Amex · vendor splitCoded · in review
Owner · Nadia · Institution controller
Reporting pack
Profit and loss
Balance sheet
Cash flow
Written commentary
Release after review

One connected path from company record to reviewed reporting.

Chapter 1

Establish the company record

The entity, its documents, and its obligations become one record every downstream service reads from.

Entity record
Northwind Labs, Inc.
Certificate of Incorporation
Operating Agreement
EIN confirmation
Registered Agent record
Obligations · Year 1
Feb · DE Franchise
Mar · 1120
Apr · Q1
Jun · Q2
Sep · Annual
Chapter 2

Configure recurring finance work

Bookkeeping cadence, source connections, and named owners are set before the first close begins.

Recurring finance work
Bookkeeping
Monthly · owner: Nadia
Sources: Chase · Amex · Stripe
Receivables
Weekly · owner: Ravi
Sources: Stripe · manual invoices
Payables
Weekly · owner: Ravi
Sources: Bill.com · card charges
Payroll
Semi-monthly · owner: Nadia
Sources: Gusto
Cadence, owners, and sources set before first close.
Chapter 3

Complete and review the close

Exceptions are named, evidence is attached, and a controller signs off before books are released.

May close · exceptions
Wire · Westfield $4,820Missing invoice
Stripe refund #2841Signed off
Vendor split · AmexIn review
Controller
Nadia P.
Sign-off pending · 1 exception
Release books
Chapter 4

Coordinate compliance and tax

Notices, obligations, and evidence handoffs run against a real calendar, with a professional recipient when required.

Notice inbox
CA FTB
Action required by 06/30
DE SoS
Annual report filed
IRS
CP notice · under review
Evidence organizer
Prior year 1120received
Fixed asset rollreceived
Retained earningspending
State apportionmentreceived
Handoff to Weaver CPA · one item pending
Chapter 5

Deliver reporting and decisions

A reviewed reporting pack ships to named recipients, with commentary and a retained decision log.

May reporting pack
Profit and loss · May 2026
Commentary

Revenue lifted on Stripe recurring; Amex vendor split reclassed to R&D.

Recipients
Founder · CEO
Board · finance chair
Investor · quarterly

Every responsibility has its own place to work.

One operating record, six work surfaces. Each one built for the people doing the actual work.

Entity record
Northwind Labs, Inc.
Certificate of Incorporation
Operating Agreement
EIN confirmation
Registered Agent record
First-year calendar
Feb · DE Franchise
Mar · 1120 filing
Apr · Q1 estimated
Jun · Q2 estimated
Sep · Annual report
Registered Agent continuity: Institution, in force through 2027.

Software makes the work visible. People keep it moving.

Client decisions

Authority, business direction, and any decision that only the operator can make.

Institution coordination

Named owners, record retention, review, and every recurring finance operation in between.

External professional action

Regulated filings and independent opinions performed by the appropriate professional.

Request
Board pack · Q2 sign-off
What is needed
Reviewed reporting pack with commentary
Current owner
Nadia P. · Institution controller
Required record
Signed off May close
Status
In review
Completion
Retained on entity record
Activity history
  1. Request opened
    Founder · Alex · Jun 3
  2. Institution owner assigned
    Nadia P. · Jun 3
  3. Client authority confirmed
    Founder · Alex · Jun 4
  4. Records supplied
    Ravi · finance ops · Jun 5
  5. Reporting prepared
    Institution · Jun 7
  6. Controller review
    Nadia P. · Jun 8
  7. Delivered to recipients
    · pending
Responsibility · current step
Client
InstitutionActive
Third party
Waiting on
Controller sign-off
Next action
Delivered to board chair
Retained
Full pack on entity record

Built around how the business actually operates.

Institution takes the shape of the operating model, not the other way around.

Step 1
Formation
Filed
Step 2
First close
Reviewed
Step 3
Reporting
Delivered
Step 4
Diligence
Archived
Startups

Formation to first close, without missing context.

Formation record, first recurring close, reporting pack, and diligence archive stay connected from day one.

Explore finance operations for startups
EngagementSOW signed
Milestone billingInvoice #204
Contractor payBatch scheduled
ReceivablesAging 45+
Agencies

Engagement to cash, without dropped receivables.

Engagement setup, contractor records, milestone billing, and receivables cadence sit in one operating rhythm.

See the agency operating model
Channel → Ledger
E-commerce

Channel to ledger, reconciled.

Storefront activity, processor payouts, fees, refunds, and disputes reconcile into one trustworthy ledger.

Understand e-commerce reconciliation
Engagement
Time
Bill
AR
Reporting
Professional services

Delivery to reporting, kept on rhythm.

Engagements, time and expense, billing, and receivables feed management reporting without spreadsheet rebuilds.

Explore professional-services finance

Control stays with the business.

Access follows responsibility. The operating record remains continuous when a person, provider, or scope changes.

Selected record
May close · reporting pack
Role: Institution team
  • Can view
  • Can provide records
  • Can approve
  • Can coordinate
  • Can review
Access reviewed on a documented cadence.
Provider oversight when responsibility changes.
Data minimization across each workflow.

Common questions.

Straightforward answers about how the operating relationship works in practice.

With a scoping conversation about the entity, current record state, and the finance work the business needs to keep coordinated. Onboarding sets the entity record, cadence, and named owners before recurring work begins.